How do I parallel publish = self-archive = make my publications green open access?
Parallel publishing is green open access, often called self-archiving, when a publication which has been published in a closed channel (subscription journal or print only) is also made openly available in an open archive or repository by the author. It's free for the researcher and the organization and it meets the requirements of funders and the Ministry of Education and Culture just like full open access publishing in an open access journal.
Where do I parallel publish?
- AboCRIS, the research information system at ÅAU
It is easy to do at the same time as you report your publications in AboCRIS. - Zenodo.org
which is a reliable open repository for all fields of research. Also data archiving. - Other open repositories, perhaps to be found in The Directory of Open Access Repositories - OpenDOAR
- NB! Doctoral theses and Master's theses at ÅAU are published Open Access (or parallel published) in the ÅAU open archive Doria.
Guidelines are found here.
Am I allowed to parallel publish my paper?
That depends on the publisher's policy. In the vast majority of cases, the publisher allows the author to parallel publish some version. You can check the policy in the publisher's website or in the publication agreement which you entered either at the point of submsssion or acceptance. Search terms: "green open access", "open access policy", "self-archiving", "sharing", "repository policy", "author's rights". AboCRIS is what is called an "institutional repository".
Which version can I parallel publish?
- publisher's pdf, version of record = the final published version, typeset by the publisher. Some publishers allow sharing this version after an embargo period. (If you've published in an open access publication, the version is free to circulate!)
- postprint, final draft, author's accepted manuscript (AM/AAM) = your accepted manuscript after peer review. This version lacks the publisher's layout and usually the page numbers are not final. (This is not the same version as the proofs, which are typeset and copy-edited.)
- preprint, submitted manuscript = the first manuscript you submitted , before peer review. We do not recommend parallel publishing this version in AboCRIS since it does not render additional funding and the goal is to make peer reviewed or quality-checked material available first and foremost. Preprints may be circulated for instance on devoted preprint servers and they also serve to open up and stimulate scholarly communication.
An embargo period of for instance 12 months means that the publisher does not allow open parallel publication until 12 months have passed after original publication. In AboCRIS, you can upload your fulltext before the embargo has expired - just mark the embargo end date in the calendar which appear when you've uploaded your fulltext, and then the file will become available automatically only at that time.
Also remember:
- to ask your co-authors for permission to parallel publish
- AboCRIS automatically generates a cover sheet for your uploaded document. This will include information about which version you have uploaded, the DOI and licenses (as long as you have added them to the metadata), so you don't need to add these anymore.
In the SHERPA/RoMEO database, you can check the copyright and parallel publishing policies of journals or publishers. You will find specific details on which version of your publication you are allowed to self-archive and whether there is an embargo or not. The service is provided by Nottingham University.
The majority of publisher's (ca 80 %) approve of self-archiving of articles in universities' institutional repositories.
Academic social network services
Network, share publications, follow your colleagues' latest activities... keep an online cv.
NB! Before you share publications, check the publisher's policy. Also note that the terms of service are note suitable for everyone.