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Open access: I want to parallel publish!

This guide is about Open Access publishing for researchers at Åbo Akademi University

How do I parallel publish = self-archive = make my publications green open access?

Parallel publishing is green open access, often called self-archiving, when a publication which has been published in a closed channel (subscription journal or print only) is also made openly available in an open archive or repository by the author. It's free for the researcher and the organization and it meets the requirements of funders and the Ministry of Education and Culture just like full open access publishing in an open access journal. ​


Where do I parallel publish?


Am I allowed to parallel publish my paper?

That depends on the publisher's policy. In the vast majority of cases, the publisher allows the author to parallel publish some version. You can check the policy in the publisher's website or in the publication agreement which you entered either at the point of submsssion or acceptance. Search terms: "green open access", "open access policy", "self-archiving", "sharing", "repository policy", "author's rights". Artur is what is called an "institutional repository". 

Which version can I parallel publish?

  • publisher's pdf, version of record = the final published version, typeset by the publisher. Some publishers allow sharing this version after an embargo period. (If you've published in an open access publication, the version is free to circulate!)
  • postprint, final draft, author's accepted manuscript (AM/AAM) = your accepted manuscript after peer review. This version lacks the publisher's layout and usually the page numbers are not final. (This is not the same version as the proofs, which are typeset and copy-edited.)
  • preprint, submitted manuscript = the first manuscript you submitted , before peer review. We do not recommend parallel publishing this version in Artur since it does not render additional funding and the goal is to make peer reviewed or quality-checked material available first and foremost. Preprints may be circulated for instance on devoted preprint servers and they also serve to open up and stimulate scholarly communication.

An embargo period of for instance 12 months means that the publisher does not allow open parallel publication until 12 months have passed after original publication. In Artur, you can upload your fulltext before the embargo has expired - just mark the embargo end date in the calender which appear when you've uploaded your fulltext, and then the file will become available automatically only at that time.


Also remember: 

  • to ask your co-authors for permission to parallel publish
  • if you upload the postprint, to include information on what version it is and add a full reference to the final publication, including DOI (the digital object identifier link), to make sure that the reader can find the citable version of your paper. 
  • to check if the publisher demands that something is added to the parallel published version. Sometimes a rights paragraph or CC-license (which is a link) or the link to the publisher policy is required.

In the SHERPA/RoMEO database, you can check the copyright and parallel publishing policies of journals or publishers. You will find specific details on which version of your publication you are allowed to self-archive and whether there is an embargo or not. The service is provided by Nottingham University. 

The majority of publisher's (ca 80 %) approve of self-archiving of articles in universities' institutional repositories.

Academic social network services

Network, share publications, follow your colleagues' latest activities... keep an online cv.

NB! Before you share publications, check the publisher's policy. Also note that the terms of service are note suitable for everyone.