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Research Data: FAQ

Tips and support for data management for researchers at ÅAU


“We always delete the material when the investigation is over, otherwise people will not participate. Can't we do that anymore? "
If you delete all material, your results may not be verified later. And if it is valuable information, maybe it can be reused? Consider obtaining consent for e.g. depositing the material in an open archive in anonymized form.

"Our collaborator wants to store the material in her archives, is that okay?"
It depends. Who owns the data, and who has the right to use it? Does the data contain personal data or other sensitive information and can the collaborator guarantee that this information is handled responsibly throughout the life cycle of the data? If possible, deposit in an open archive.

"Do we really have to sign a contract for the right to use of the data with our collaborator? We have never had to do this before ... ”
It is strongly recommended that you secure your right to use the material in the research even if you have collected it on behalf of your collaborator. Likewise, if many people have participated, they can also have ownership rights and thus the possibility of limiting your future use of the material.

“ÅAU requires that I sign an agreement on the transfer of rights. Is ÅAU actually entitled to demand it? Do I have to agree? If I have collected the material, it belongs to me!”
This depends. If you have carried out research "on commision" on a work contract within the framework of funding granted to ÅAU as host, ÅAU may own the data. For grant holders who have funded their own projects, the situation is different.

"What are the ages for when you have to request the custodian's permission to collect material (interviews, filming, etc.)?"
If the data is collected within normal school activities and meets certain other criteria and you have obtained research permits from e.g. the headmaster and no identifiable information can be stored, the custodian's permission may not be required for children younger than 15 years, provided that an ethics review has been carried out. Children over the age of 15 are generally considered to provide consent for themselves. Filming and interviews can be difficult to anonymize completely and special care must be taken in the collection of such material. Read sections 1.2 and 1.3 here:

"We collaborate with XYZ who manage the contacts with the schools, so we assume that we don't need any extra research permission?"
You need your own research permit or copy of what has been agreed on in order to be sure that everything is in order. If the municipality / unit does not have its own form, you can use the form for request for a research permit.

“I have sensitive material on CD, hard disk and memory stick. Where can I store them? "
You are handling confidential and sensitive material in a risky way and need to immediately store your data resposibly. Read here.

“Who takes care of cleaning up my material? Metadata - what is it? That's what the library should take care of? "
You know your material and can create it, nobody else can. Metadata or the data description is also for the benefit of potential other users. Provide rich descriptions to help others understand what your data is.

"Jag reser utanför EU och tar med mig mina forskningsdata på en minnepinne, ifall jag skulle hinna se lite på den."
Överväg att lämna datan hemma. Har du känslig data behöver du skydda din information i länder med mindre sträng eller annan lagstiftning ärn EU, kanske genom att kryptera den.

"I travel outside the EU and take my research data with me on a memory stick, in case I have time to analyse it."
Consider leaving the data at home. If you have sensitive data, you need to protect your information in countries with less stringent legislation, perhaps by encrypting it.

"Tänk om jag har publicerat mina data i ett repositorium och så hittar jag ett fel? Vad gör jag då?
Zenodo t.ex. tillåter att du under samma doi eller post laddar upp en ny version. Då hittar de som hittat den gamla versionen också information om att det finns en nyare medan adressen (som doi funkar som) är densamma. Se här.

"What if I have published my data in a repository and I find an error? What do I do then?
Zenodo e.g. allows you to upload a new version under the same doi or post. Then those who found the old version also find information that there is a newer one while the address  is the same. See here.

"Borde jag helst använda de här globala tjänsterna för öppning av data, som Zenodo?"
Du ska helst använda den tjänst som är bäst för din forskning så att rätt användare hittar den. Det kan vara ett ämnesspecifikt repositorium. Men repositorierna bör helst uppfylla vissa tekniska baskrav för att man ska kunna garantera att materialet är "finnbart" (får identifierare som doi/urn/handle och har metadata som delas) och att datan verkligen hålls öppen och inte plötsligt försvinner från nätet eller blir kostnadsbelagd för att tjänsten byter businessmodell. Du kan söka efter trepositorier som uppfyller FAIR-kraven här.

"Should I rather use these global data access services, like Zenodo?"
You should preferably use the service that is best for your research so that the right users find it. It can be a subject-specific repository. But the repositories should preferably meet certain basic technical requirements to ensure that the material is "discoverable" (gets identifiers like doi / urn / handle and has shared metadata) and that the data is really kept open and does not suddenly disappear from the network or become chargeable because the service changes its business model. You can search for repositories that meet the FAIR requirements here.

"Om jag har många slags outputs som angår samma forskningsinsats - blogginlägg, grafik, skript och modeller, var borde jag dela dem?"
Rekommendationen är att dela dem där den typen av material delas. Sedan kan du sätta in doi (eller url, webbadresser) för det andra materialet i något beskrivningsfält (metadatan) så att de knyts ihop. Men Zenodo t.ex. tar emot alla möjliga typer av material så om du vill använda färre tjänster kan det vara praktiskt. 

"If I have many kinds of outputs that relate to the same research effort - blog posts, graphics, scripts and models, where should I share them?"
The recommendation is to share them where that type of material is shared. Then you can insert the doi (or url, URLs) of the other material into any description field (the metadata) so that they are linked together. But Zenodo for example receives all kinds of materials so if you want to use fewer services it can be handy.