The concept of "personal data" is extensive, and was further expanded by GDPR (May 2018). It includes any information that can be connected to a living person. Some of the data is sensitive. Read more about data protection on the ÅAU intranet.
Collecting, storing, using, transferring and transferring personal data is considered as processing of personal data. Such information shall not be
Tasks often require actions such as
Data protection notices
Use the template form for privacy notices (data protection notices) on the ÅAU intranet: Data protection templates. Using the template, you compile the information that you must give to your research subjects when you process their personal data (mandatory information according to GDPR). Additionally, using the template, at the same time, you will fulfill your part of the duty to register collections that contain personal data at ÅAU.
Other sensitive data
Confidential information such as data of the Armed Forces or those with biosecurity aspects
Biodiversity information on e.g. endangered species - Read more at Laji.fi
Data collected from social media sites - Read more here at Responsible Research
The flow chart presents a simplified decision-making process as to whether to use an AI tool in research. Source: Michel Rouleau-Dick, Lise Eriksson, Anna-Maria Nordman, Jan Wennström, Dionysia Kang, Matti Karinen, Kalypso Filippou, & Victor Popescu. (2023). Safe use of AI Tools in a university environment. Zenodo. https://doi.org/10.5281/zenodo.8250395 CC BY 4.0
Pseudonymisation means that data is processed so that it can no longer be linked to a certain person so that they can be re-identified eg. using a code key.
Anonymisation means that personal data is deleted or processed so that information about an individual cannot be discerned and cannot be restored.
Free anonymization tools for research data: https://amnesia.openaire.eu/
Read more at:
The Office of the Data Protection Ombudsman: pseudonymised and anonymised data
FSD/Tietoarkistos guide: https://www.fsd.uta.fi/aineistonhallinta/en/anonymisation-and-identifiers.html
Some data collection endeavours require ethical assessment. At ÅAU, this is taken care of by the Board of Research Ethics. More information on the intra pages: Ethical assessment
More on research ethics by TENK, the Finnish National Board of Research Integrity:
https://www.tenk.fi/en