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Reference management (RefWorks & Mendeley): Cite

Cite (Word)

Insert your references into your text document with a little help from RefWorks and Mendeley. RefWorks users can choose between two citation tools: Write-N-Cite or RefWorks Citation Manager. Mendely users have Mendely Cite-O-Matic.

I am RefWorks user, should I use Write-N-Cite or RefWorks Citation Manager?
Write-N-Cite is (still) a bit more versatile than the 2016 launched RefWorks Citation Manager, which boasts a more modern look. As RefWorks Citation Manager is improved it will become RefWorks users' first choice. A text document is locked to one tool; you can't swap tools in the midst of writing. Please note that RefWorks Citation Manager requires Word 2016.

We want to collaborate, can we write together AND use a citation tool?
Yes, RefWorks Citation Manager!

RefWorks: RefWorks Citation Manager

  • Compatible with Windows + Word 2016
  • Compatible with Mac + Word 2016
  • Compatible with Google Docs (separate but similar add-on)
  • Runs without installation

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RefWorks: Write-N-Cite

  • Compatible with Windows + Word 2010-2016
  • Compatible with Mac + Word 2008-2011
  • Requires installation, download from Tools
  • Pre-installed on most computers in Åbo Akademi University computer labs

1. Write-N-Cite has its own tab on the Word ribbon. (It looks a bit different on a Mac.)

2. Log in. Start by checking what reference system currently is employed. In the picture you'll see that Harvard is

You'll notice in the beginning that you only have a few reference systems to choose from. If a reference system you need is not among the default systems you need to log on to your online RefWorks account and create a copy of the system you want use, LOOK HERE här.

3. Move the cursor to the appropriate place in your text and click on "Insert Citation". A inserted citation can be edited by double-clicking on it. Delete citations by deleting it the same way you would delete ordinary text (Backspace/Delete).

The five latest inserted references are shown in a "speed dial".

4. You'll find your references in the funnily titled foled "Not in Folder" - unless you've moved to another folder yourself. Click on the plus sign to add multiple references in one citation.

5. When you need to cite a specific page, enter this into "Suffix". Also, insert punctuation and abbreviation if necessary, e.g. pp.

6. "Hide Author" gives you the opportunity to exclude the name of the author from the citation. This is favorable/mandatory practice if you're already mentioning the author by name in your writing.

7. Use "Make Footnote" to create your citation as a footnote.

Please note, you need to employ a reference system that supports footnotes (e.g. Oxford systems) in order to be able to create footnotes.

8. To insert your bibliography, move the cursor to the appropriate section (end of the document) and click on "Bibliography Options" and "Insert Bibliography".

9. Write-N-Cite is not automatically synced with your online RefWorks account, so hit ”Sync My Database” whenever you save new references to your RefWorks account or edit reference systems.

Mendeley: Cite-O-Matic

  • Compatible with Windows + Word 2003-
  • Compatible with Mac + Word 2008-
  • Compatible with Linux + Libre Office
  • Requires installation (Mendeley Desktop)

1. Install Mendeley Cite-O-Matic via Mendeley Desktop and "Install MS Word Plugin".



2. Cite-O-Matic can be used from the "References" tab on the Word ribbon. Start by checking which reference system is employed under "Style".

3. Move the cursor to the appropriate place in your text and click on "Insert Citation". A small windows will appear; choose the reference you want to insert and click "OK.

4. If you need to cite a specific page or exclude the name of the author(s), click on the reference (in this case Lees 2012) in the  Cite-O-Matic window before you click on "OK".

5. You can now enter e.g. page numbers. Possible abbreviations, such as pp., are included automatically by the standards of your employed reference system. To change the language of the abbreviations, check the "Reference systems" page in this guide.

6. To edit an inserted citation, click once on the citation and then on "Edit Citation" (which now has replaced "Insert Citation").

7. To insert your reference as a footnote, first, add the actual footnote using the footnote function in Word (keyboard shortcut Alt+Ctrl+F i Word on Windows). Once the footnote is added, insert your reference as a citation using Mendeley Cite-O-Matic.

Please note, you need to employ a reference systems that supports footnotes (e.g. Oxford systems) in order to create footnotes correctly.

8. Click on "Insert Bibliography" to, yes, you guessed it, insert your bibliography! :)

Mendeley Cite

Please note that you now can use an add-in with Word as well: Mendeley Cite.