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Reference management: Share and store references

Share references

Don't hog your references! With the help of Zotero you can share them with your fellow students and colleagues. Create a shared reference collection - useful e.g. when you're co-writing an article.

With the ability to comment and annotate references and full text articles together, your joint work will see rapid progress. By creating an account on Zotero's website you'll be able to create groups. You decide if your groups are open or closed, and what access rights to give members. You can also join groups created by others.

You link your web account with your Zotero database by adding your account information in the database. Choose Edit - Preferences - Sync.

Teaching staff, look here!
Gather the references you use in teaching in one or many folders and share these with your students. Convenient, right?

Syncronizing data and files

You can save an unlimited amount of data (items) and files (PDFs) locally, but if you need to synchronize files, Zotero's limit for the basic plan is 300 Mb. There are free third party solutions for this in the form of WebDAV's. (More information on syncing in Zotero.)

The library does not recommend saving PDF's in Zotero as they are what eats up the storage space!

You can also install the Zotfile plugin and save your files in ÅAU's OneDrive through it. Attn! Right-click the Download link and choose Save As, instead of clicking Download!

  • When you've downloaded Zotfile, create a Zotero folder in your ÅAU OneDrive.
  • Open Zotero and go to Tools -> Add-ons. Click the cogwheel, select Install Add-on from File.

  • Search for the installation file (.xpi) and Zotero takes care of the rest.
  • When Zotfile is installed, go to Tools. Select Zotfile Preferences.
  • In the Generel Settings tab, under Location of Files, go to Custom Location and search the folder you've created in OneDrive.
  • Now all the files you attach to Zotero should be saved in your OneDrive! If you have saved files previously in Zotero: right-click the file, select Manage Attachments -> Rename Attachment. The file is then moved to the folder you've created.

Please keep in mind that OneDrive is a commercial cloud service with servers in USA, and observe ÅAU's instructions on storage!

The library is investigating the possibilities of getting ÅAU a licence.