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eGraduEng: 2. Submit the thesis for plagiarism check and thesis evaluation

2. Submit the thesis for plagiarism check and thesis evaluation

1. Check that you have filled in the form for electronic publication!

Before submitting your thesis
From 1 August 2020 all students should pass language response, BEFORE submitting their master’s thesis for evaluation. Language response is obligatory. Language response replaces language checking (which used to be carried out after the thesis has been handed in).
See the Language Center for more information on language response.

NB! If you are a student at FHPT and FPV and will submit your master’s thesis in the beginning of the autumn term 2020, and you have not had a chance to get language response, your thesis will go through language checking.(See more information on language checking)

2. Submit your thesis in the correct format by following the instructions for official submission:

  • Changes to the contents of the thesis are no longer allowed 
  • Every page of the thesis, including abstracts, possible summaries in Swedish and possible attachments and/or images, shall be submitted as one (1) document.
     
  • 2 A. Save the file under the correct name in PDF/A format
    • Name the file after your own name (firstname_familyname; no Scandinavian letters).
    • The thesis shall be saved in PDF/A format - see instructions
    • You need to send your file in PDF/A format to Urkund.
       
  • 2 B. Submit the thesis for plagiarism checks to Urkund
    • Email your thesis to your supervisor's urkund account (your supervisor should give you the correct address, but it is usually in the form: forename.surname.abo@analys.urkund.se). The whole thesis, incl. abstracts, possible summaries in Swedish and possible attachments and/or images, shall be submitted as one (1) document.
    • NB! Students should not log on to Urkund, nor should assignments be sent to urkund@abo.fi, which is an email address for inquiries regarding Urkund only.  
    • Write the name of your thesis on the email subject line. 
    • Attach the thesis to your email. 
      • Save the file in PDF/A format.
      • Save the entire thesis as one file.
      • If you are having problems with the submission (e.g., the file being too large, more than 20 MB), contact urkund@abo.fi
    • NB! Check for a confirmation of receipt email from Urkund immediately after having submitted your thesis
      (here you also have the option to allow your thesis to be indexed in Urkund's archive - by accepting the indexing of your thesis you help protecting your work from being plagiarized by others). If your thesis will be kept confidential, you choose not to index it in Urkund (default alternative).

Urkund's analysis takes around 24 h. The analysis report will be sent to your supervisor. 


The next steps (taken by others):

  • You will receive an email from your supervisor after he/she has examined the results of the analysis report on your plagiarism checked thesis. After successfully passing the plagiarism checks, your thesis will be forwarded to language revision* and thesis evaluation by your supervisor.
    (*there are some theses which are not sent for language revision)
  • when the thesis evaluators have made their own assessments of your thesis, they will write a statement, of which you will get a copy
  • when the Language Centre has revised the language, they will write a statement (incl. comments) and send a copy to you (as well as to the faculty office, which will then see to it that the dean makes the final assessment of the thesis)
    • If you do not pass the language revision, you will be notified by the language centre and asked to correct the text of the entire thesis and submit the new version (see below)
    • all thesis do not undergo language revision
  • the faculty informs you when your thesis is assessed (and informs you on your right to make a request for rectification)

Language revision failure:
If the thesis fails the language revision, the student will be notified by the Language Centre.
The student shall correct the language of the entire thesis accordingly and submit the new corrected version, in PDF/A format (follow instructions above), to csk-kansli@abo.fi AND to the supervisor.

Remember to fill out the form for electronic publication of your thesis

Video guide

Video on submitting your thesis for electronic examination and publication (video 7 min)

Instructions for saving a file as PDF/A

If you have written your thesis in Word [see screenshots of saving as PDF/A]: 

  • under the 'File' tab, choose the option 'Save as Adobe PDF' (alternatively, if this option is not available, choose 'Save as' and change the file type to PDF in the box under the file name)
  • before you save the file, click 'options'
  • under 'options', tick the box 'ISO 19005-1 (PDF/A)'
  • save the file
  • (These instructions are for MS Word 2016, but most text editors work in similar ways: e.g. in LibreOffice 5, choose "Export as PDF" instead of "Save as")
  • Open the document to check that it has been saved as PDF/A (it says "This file claims compliance with the PDF/A standard...”)
  • Check that your document is saved in the right format [PDF

NB! If you have written your thesis in Word for Mac:

  • First save your thesis in PDF format. In LibreOffice and in Adobe Acrobat pro you can save your PDF file in PDF/A format:
    • Åbo: In the Åbo Akademi Library catalogue hall (main building, i.e. "Boktornet"), there is a computer, where both the screen and the computer are marked with "Adobe Acrobat Pro". (The staff at the service desk can show you to the computer). Open your PDF document in Adobe Connect Pro. Click 'Save as' and choose the format PDF/A for the file.
    • Vasa: In the Gallery G403 in Academill there is "Adobe Adobe Creative Suite 5.5 Design Premium" in a couple of computers (g403-07 och g403-09; see note at the computer). Open your document in Adobe Acrobat Pro. Click 'Save as' and choose the format PDF/A for the file.
    • If you do not manage to convert or save your file as as PDF/A, sent your thesis in Word for Mac format for converting to the address abopub@abo.fi. (When your document is converted, check that everything still look OK, e.g. tables.)

If diagrams or graphs are not converted correctly to PDF/A

  • Save all figures as .jpeg-images:
    • Open the Word file > Take a print screen of the figure > Crop the image (e.g. in Photoshop) > Save as .jpeg > delete the figure in Word and insert the .jpeg-image. 

Support and additional information

For questions regarding the thesis process or feedback on the process or the instructions, email egradu@abo.fi.
(For questions regarding the language revision, contact the Centre for Language and Communication csk-kansli@abo.fi)