The supervisor sends the same email to the author, Head of subject (or person appointed by him/her) and the faculty's eGradu address (which reaches the faculty office, language revisors* and Åbo Akademi University Library), after the plagiarism checks are successfully completed.
The following email addresses are used: NB! you only send the email to you own faculty's email address!
The Urkund link to the thesis is used by the Centre for Language and Communication for language revision, the subject examiner, and by Åbo Akademi Univerity Library for publication of the thesis (after the thesis is approved).
The email should contain
TEMPLATE FOR EMAIL from the supervisor to the student in which the student is informed of the plagiarism checks results and the thesis being forwarded for language revision and subject examination
Receiver: The author, Head of subejct and your own faculty's eGradu address email@example.com, firstname.lastname@example.org, email@example.com OR firstname.lastname@example.org (reaches the faculty office, the Language Centre and Åbo Akademi University Library). See above to check which email address goes to which faculty!
Heading: Plagiarism checks for Stacy Student were successful and remaining examinations can be initiated
I have examined the analysis report for Stacy Student's (student number 12345) Master's thesis and approved the plagiarism checks results. The Urkund address to the thesis is as follows:
(to be copied from the email from Urkund, looks as follows https://secure.urkund.com/archive/download/12345-12345 - NB! You should send the link to the thesis, NOT to the analysis, i.e. this link, see here.)
I will send this email to the author and the faculty office for their information.
The Head of subejct will receive the email for appointing two subject examiners and the Centre for Language and Communication to carry out language revision of the thesis (if the thesis is subjected to language revision)
The Centre for Language and Communication will notify the student by email once the language revision is completed.*
After this the author will receive an email from the faculty office including the Dean's assessment of the thesis. The subject examiners' statements are attached to the decision. The author has the right to request rectification of the assessment. Instructions for making a rectification request are attached to the email.
Finally, the approved thesis is published in Åbo Akademi University's publication archives (to be public according to ES 43 §).
(If the thesis is to be kept confidential, this should also be mentioned in this e-mail!)
The name of the supervisor
(*The Language Center knows which theses should undergo language revision and which shouldn't).